Each account member has a profile page containing information like name, email address, hiring date, and a profile picture. Employee profiles are visible to every member of your account.
Profile pages are created when you add an employee to your account. If you import data from a CSV file, you can include information for all the available fields. When you add users individually, you'll only be able to enter their name and email address during account creation. These profiles can be updated later on.
Editing a profile
Profile pages can be edited by the employee and HR Admins. By default, employees can edit all fields on their profile.
Note: if you use an HRIS integration like BambooHR, Personio, or Namely, Small Improvements will populate employee information from those apps. You'll need to make edits to employee information in those apps.
HR Admins can restrict employees from editing administrative fields on their profile by clicking Administration > User Management Settings.
When this is enabled, these fields can only be edited by an HR Admin:
- First and Last Name
- Login Email
- Hiring and Termination Dates
- Employee ID
Employees will be able to edit their preferred name, pronoun, profile picture, and bio.
Attachments on employee profiles
You can attach documents to user profiles to provide access to important information about each employee and help guide performance conversations.
This allows HR Admins to upload relevant documents such job descriptions and user guides. Uploaded files can also be accessed from the Helpful Resources sidebar - making it easy for managers and employees to find when giving feedback.
Attachments can be either public or protected. Public files are currently public within your account, so any of your team members within your Small Improvements account can see them on the employee profiles. Protected files are visible to the employee, their management team, and HR Admins.
- The employee, HR Admin, HR Assistants, and the employee's direct manager can upload documents
- The employee, HR Admins, and the employee's direct manager can delete documents