Cycle admins (BETA)
In addition to HR Admins and HR Assistants, cycle creators may assign Cycle Admins. Cycle Admins are a special permission level, enabled on a per-cycle basis.
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There are two outcomes when using Cycle Admins:
- The setting allows designated users, including non-Admins, to act as HR Admins for that specific cycle (sending notifications, editing cycle settings, etc)
- If an HR Admin is not designated as a Cycle Admin, their HR Admin status is disregarded for that cycle. That means the HR Admin won’t see other cycle participants, can’t edit cycle settings, or see completed reviews.
You might use Cycle Admins in order to let a department head conduct a review cycle. That person would be able to set the timeline, nudge people to finish their self-assessments, and view all the completed reviews.
Any employee can be a cycle admin, even non-HR Admins. The employee takes on the role of HR Admin for the individual cycle only. Cycle Admin status doesn’t grant HR Admin permissions anywhere else in the tool.
Turning on the feature
Since the global admin concept works perfectly fine for 90% of our customers, and since the cycle admins feature increases the complexity of SI administration a fair bit, the cycle admin feature is not active in your SI account by default.
This feature needs to be activated by request. Reach out to firstname.lastname@example.org for help.
Once the cycle admin feature is enabled, every creator of a review cycle will get the ability to assign cycle admins to “their” cycles, using a simple user picker on the cycle management screen. Once cycle admins have been assigned, other HR Admins or HR Assistants (who all can see the cycle administration screen) are able to see that the cycle is restricted and to whom.
To assign, you’ll need to visit the Company overview > Reviews (or 360s, Objectives) > Manage Cycle Admins:
You’ll see a popup that lets you assign all HR Admins and Assistants, or choose specific people:
If an HR Admin is not assigned as a Cycle Admin, they are treated as a non-HR Admin for that cycle. HR Admins who are managers will see their employees’ self-assessments once they are shared. Non-managers will only have access to their own self-assessment.
What about revoking permissions?
Only the HR Admin who created a cycle, has the ability to assign cycle admins.
- With that in mind, please exercise caution when revoking HR permissions for an admin who is the creator and sole admin for any cycle. As doing so will lock out any Admin user's access to the administration of the cycle.
- If you've done this by accident and need to revert - The solution would be to reinstate the HR permissions for the cycle admin again, then that Admin user can assign other cycle admins or remove oneself as cycle admin, and you can revoke their permissions once more.
Who should be cycle admin?
The cycle admin feature is an advanced option and due to its complexity (such as limited navigation for cycle admins), we only enable it upon request.
In keeping with this, we recommend carefully choosing who should be selected as a cycle admin. For instance: HR admins and HR assistants have access to our cycle management screens, therefore they are a natural fit for cycle admins. Whereas managers in your account without HR privileges do not have access to the cycle management screens.
Will there be assistants in the future?
Cycle creators can only assign cycle admins and not cycle assistants. The moment you assign a single cycle admin, all other global HR admins are locked out. And this applies also to global HR assistants.
So the cycle admins can't get help by assistants, they need to run the cycle completely on their own.